Within Knowify, you will have a number of Internal Projects. These are user facing projects that give you a place in Knowify to log expenses, hours, and notes the same way you would on any other contract job. Internal Projects also serve as a safety net to catch any hours or expenses that were entered as 'Unallocated' IE: not against any specific project.
There are two kinds of Internal Projects in Knowify. 'Unallocated' which are created automatically by Knowify, and any internal projects the user creates manually. By default Knowify will create an Unallocated project for each department, team, or group established within your company structure. This is the 'Unallocated' Project for each department.
By design, Unallocated projects are meant to be very simple, with only a Summary and Activity tab. Whenever a user creates an expense or enters time without pointing it at a specific project, it will be logged in the 'Unallocated' Internal project for their department. You can also manually enter time or point expenses at the unallocated projects if need be.
You are unable to delete the Unallocated internal project as Knowify MUST have a place to put any Unallocated hours/expenses. It also functions as a catch-all for any costs that are not allocated to another project for any other reason.
Internal projects can also be manually created by going to the Internal Projects section of Knowify and selecting 'Add Internal Project'
Manually created internal projects allow you to utilize Plan and Track, log time, upload documents and pull reports exactly the same as you would for any other project in Knowify! You also have the freedom to close and delete these projects, unlike the Unallocated projects, which must remain in Knowify.
Some common uses for internal projects are:
- Tracking employee breaks or vacations
- Shop Time
- Equipment Maintenance
- Travel and Per Diem Expenses
- Tracking office or internal inventory costs
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