QuickBooks Desktop Defaults

When setting up your QuickBooks Desktop integration, you will be asked to define a list of default accounts/services.

These defaults are used to sync with QuickBooks when an invoice/bill/payment does not contain all the required information by QuickBooks. There are 5 groups of defaults: (1) Company, (2) Vendor, (3) Client, (4) Job and (5) Catalog.

Company Defaults

Income Service: Item used to record revenue. It applies only if the Knowify invoice contains line items without an associated item, or if the associated item is not synced with QuickBooks. 

Payment Account for Income: Account used as source of invoice payments. When recording payment you will have a chance to select the applicable account.

Expense Service: While in beta, select any value. This will not be used to sync with QuickBooks yet.

Expense Account: Account used to record expenses. It applies only if the bill's vendor does not have a default expense account.

Payment Account for Expenses: Account used to record bill payments. When recording payment you will have a chance to select the applicable account.

Vendor Defaults

Expense Account: Account used to record expenses for a given vendor. It takes precedence over the Company Expense Account.

Client Defaults

Disregard while in beta.

Job Defaults

Class: Class used for invoices and time entries related to a given project.

Catalog Defaults

Disregard while in beta. There is no need to set them up.