How to Track Prevailing Wages for Service Jobs and Maintenance Agreements

This article explains how to enable and use prevailing wage tracking on service jobs and maintenance agreements in Knowify. 

What is Prevailing Wage in Knowify?

Knowify's prevailing wage tools give you one place to manage rate tables, track labor costs in real time, and get a head start on certified payroll for Davis-Bacon work.

Prevailing wage support in Knowify covers:

• Prevailing wage templates: Rate tables organized by jurisdiction. You enter the hourly wage and maximum hourly fringe for each job classification; Knowify calculates the total prevailing wage rate.
• Job-level PW designation: Flag a job as prevailing wage and assign the right template. Knowify uses that template for budgeting, time tracking, and job costing.
• Time tracking by classification: Your crew selects their job classification when logging time. Every entry captures the correct pay rate and fringe automatically.
• Get a head start on certified payroll: Export timesheets with classifications, rates, hours, and fringe pre-filled. Knowify also auto-generates WH-347 forms to speed up your certified payroll submissions.

Prevailing wage tracking is available on both contract jobs and service jobs and maintenance agreements.

Related articles:

• How to set up prevailing wages in Knowify
• How to set up a project with prevailing wage in Knowify
• How to track prevailing wages in Knowify
• How to generate a certified payroll report for prevailing wage jobs

How to Enable Prevailing Wage for Service Jobs

Before anyone on your team can apply prevailing wage to a service job or maintenance agreement, an admin must enable it in your account settings.

1. Go to Admin → Customize → Features.
2. In the Service Pro section, check the box to Allow prevailing wage in service jobs and maintenance agreements

Once enabled, the "Apply prevailing wage" checkbox will appear when creating or editing service jobs and maintenance agreements.

How to Apply Prevailing Wage to a Service Job

1. When creating or editing a service job, check the box to Apply prevailing wage under Select type of service.
2. Complete the rest of the job details and click Save.

3. Once you’ve saved the job, you’ll see a new Prevailing wage tab, where you can select and apply a prevailing wage template for the job. If no templates exist yet, you'll be prompted to create one first.
   

   For more information, see How to set up prevailing wages in Knowify.
    

4. Once you’ve selected a prevailing wage template for this job, you’ll have the option to assign resources to each Role for that template.
   

5. When logging time to the job in the Knowify mobile app, Knowify will prompt users to select the Roles to which they’re assigned, helping make sure the proper job classifications are captured with each time entry.
   

For more information, see How to track prevailing wages in Knowify

Note: Once a time entry has been submitted against the job, the wage template is locked and cannot be changed. Make sure you've selected the right template before submitting time.

How to Apply Prevailing Wage to a Maintenance Agreement

Prevailing wage on a maintenance agreement works differently from a standalone service job: you set the designation at the agreement level, and all service jobs generated from that agreement inherit it automatically.

1. Go to Maintenance Agreements and click Add new agreement.
2. During setup, check Apply Prevailing Wage.
   
3. Complete the agreement details and save.
4. Every service job created under a prevailing wage maintenance agreement is automatically flagged as prevailing wage. The prevailing wage designation on those maintenance service jobs is read-only — it cannot be changed at the individual job level.

Reporting on Prevailing Wage Service Work

Filtering the Service Jobs table

1. Open Service Jobs.
2. Click the Filters menu and select Prevailing wage.
3. Choose Yes to show only prevailing wage jobs, or No to exclude them.

Using the Service Jobs report

The Service Jobs report includes a Prevailing wage column (positioned after "Job type") that shows Yes/No for each job. The column is visible by default and filterable.

Using the Advanced Maintenance report

The Advanced Maintenance report includes a Prevailing wage column (positioned after "Service frequency") with the same Yes/No display. Use this to identify which maintenance agreements — and the jobs they generate — carry prevailing wage requirements.